<![CDATA[<p>How can I work with the signup sheet for meals or resources in my course room using the Slot Signup administrative menu?</p><p><span id="bodyfont"><p><em>The following article describes a <strong>web</strong>Café Classic customization which works in conjunction with course enrollment data. Student organization rooms, which do not rely on enrollment data for their membership, should instead refer to our tutorial on adapting the <a href="http://webcafe.wharton.upenn.edu/guide/signupsheet.html">built-in features of the eRoom software for signup sheets</a>.</em></p>
<p><strong>Slot Signup administrative menu</strong>: This menu is accessible when an instructor or room coordinator clicks the <span style="background-color: #cccccc">sign up for slot/leave slot</span> button, and it has the following options: </p>
<ul>
<li><em>Refresh "mailto" links on slot names (after manually editing membership)</em>:<br />
Use this after you make changes to the slots (described below). Doing this will refresh the "click to email" links shown for each team in the list and will show you a list of students (if any) who have <em><strong>not </strong></em>signed up for slots. At the bottom of the list, you'll find a link that can help you send an e-mail reminder to the not-yet-signed-up students.<br />
<br />
</li>
<li><em>Close Signup (sets sheet access to read-only)</em>:<br />
This sets the open access control on the signup sheet to "read-only", preventing any signups or changes. If you close signups, that will change the administrative menu to include an "Open or re-open Signup" option. </li>
</ul>
<p>EDITING THE ON-SCREEN INSTRUCTIONS:</p>
<ul>
<li>Above the signup sheet rows and columns, click the <span style="background-color: #cccccc">edit</span> button shown immediately to the right of the signup sheet's name (boldface title).<br />
<br />
</li>
<li>On the <em>Edit Database</em> screen which appears next, click the button next to <em>Edit the welcome message and instructions</em>, then press <span style="background-color: #cccccc">OK</span>.<br />
<br />
</li>
<li>The first of two text-editing fields, labeled "<em>You can provide a welcome message...</em>", <font size="2">contains the on-screen instructions shown above the signup sheet. Make any needed changes, </font>then press <span style="background-color: #cccccc">OK</span>. </li>
</ul>
<p><em>NOTE: </em>In that last step above, if you don't see the on-screen instruction text but rather a message in red about "eRoom plug-in software", and you do not use the plug-in, please feel free to email the <strong>web</strong><em>Café</em> Classic Team with instruction changes you need made.</p>
<p><font size="2">CHANGING EXISTING</font> SLOT ENTRIES & MEMBERSHIPS: <br />
<br />
To change a slot's membership or any of the information fields (columns) shown for the slot (row), click the pencil-point button shown to the left of the slot's name. </p>
<p>The next screen that comes up, <em>Edit Entry</em>, will have a <img alt="" src="http://supportcenteronline.com/FileManagement/Download/a52428c1eb724292803b84336fdc6baf" /> "pick members" button for checking off room members by name, as well as an entry field for changing the fields, including the <strong>Capacity</strong> or maximum number of students who may sign up for that entry. Press <span style="background-color: #cccccc">OK</span>, then <span style="background-color: #cccccc">OK</span> again, to completely save your changes to this entry. After you are done editing entries, return to the roster, click the <span style="background-color: #cccccc">sign up for slot/leave slot</span> button and choose to do a "Refresh" -- that will fill in the blue email links for any entries with signed-up students.</p>
<blockquote style="margin-right: 0px" dir="ltr">
<p>Note: To edit the name of a slot after students are already signed up, it's necessary to have the <a href="http://webcafe.wharton.upenn.edu/guide/plugin.html">eRoom plug-in software</a> installed and activated. If the faculty member teaching the course does not have this software and would like the <strong>web</strong><em>Café </em>Classic Team to change one or more of the existing slot names, please feel free to <a href="mailto:webcafe@wharton.upenn.edu">contact our team</a>.<br />
</p>
</blockquote>
<p>ADDING MORE SLOTS (after initial setup):</p>
<ol>
<li>First, click the pencil-point button shown to the left of any existing slot's name.<br />
</li>
<li>On the screen which appears next, click the<span style="background-color: #cccccc">Add Another</span> button shown on the top toolbar.<br />
</li>
<li>On the <em>Create Database Entry</em> screen, specify the new timeslot's name. Change the Capacity if desired; you can ignore the Limit value.<br />
</li>
<li>If you are done adding slots, click <span style="background-color: #cccccc">OK</span>; to set up another new row, click the<span style="background-color: #cccccc">Add Another</span> button and repeat step 3.<br />
</li>
</ol>
<p>DELETING A SLOT:</p>
<ul>
<li>Check the checkbox shown on the left side of the row for the slot wish to delete, then click the <span style="background-color: #cccccc">delete</span> toolbar button.<br />
</li>
<li>You'll be asked to confirm the deletion; press the <span style="background-color: #cccccc">OK</span> button. </li>
</ul>
<p>NOTE ON "CAPACITY" AND "LIMIT": Besides the per-slot Capacity value, an additional numeric field called <strong>Limit</strong> will be seen whenever you edit existing slots or create a new one. The Limit is not the same as the Capacity for an individual slot; rather, Limit is the maximum number of slots each students may sign up for within the sheet. By default this is 1; if you would like to increase this limit to 2 or more, or make it unlimited, please use the signup sheet's <strong>edit </strong>button and then <em>Change a field</em> to set a new default value for the Limit field. Feel free to contact our team with any questions about, or requests for setting, the Limit or any other Slot Signup option.</p>
</span></p><h3>Alternate Questions/Keywords</h3><p>Working with Faculty-Student Meals Program lunch or dinner signup sheets?</p><br><br><br><br><a target='_new' href='http://www.parature.com' style='font-family:Verdana;font-size:10px;color:999999;'>Help Desk and Customer Support Software by Parature</a>]]>