<![CDATA[<p>How can I request a <STRONG>web</STRONG><EM>Café</EM> room for a Wharton MBA student organization or conference?</p><p><span id="bodyfont" style="font-family:Verdana; font-size: 10pt;"><p><font size="2">An MBA student organization or conference at Wharton may request a <strong>web</strong><em>Café</em> room to facilitate group activities. Student non-course rooms are intended for specific medium-to-large-size groups centered around a recognized activity such as a WGA club, a school conference, or a student group sponsored by a Wharton department. Not all requests can be fulfilled; <strong>web</strong><em>Café</em> is a limited resource that has to be kept available for courses. Consequently, it's necessary for Wharton Computing to reserve the right to be selective about fulfillment of non-course requests. Every non-course request is reviewed by </font><font size="2">Wharton Computing on a case-by-case basis; in part because we verify information with WGA and/or MBA Program Office sources, there is not a standard turnaround time you should expect.</font></p>
<p><font size="2">In order to use <strong>web</strong><em>Café, </em>users must be taking at least one current Wharton course or be working at the School in a teaching support function<em>.</em> As a result, <strong>web</strong><em>Café</em> may not be suitable in cases where Wharton partners or other non-Wharton students are also active club members that would need to use the resource. This restriction is necessary under the license from EMC Documentum for the eRoom software on which <strong>web</strong><em>Café</em> is largely based; groups that may be affected by this restriction are free to consult our advice on </font><a href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=589" target="support"><font size="2">room membership guidelines for student organizations</font></a><font size="2"> as well as </font><a href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=46" target="support"><font size="2">alternatives to <strong>web</strong><em>Café</em></font></a><font size="2"> in cases where the membership guidelines preclude use of this service.</font></p>
<p><font size="2">A <strong>web</strong><em>Café</em> room is not a public Web site, but rather a private space for room members to share files, discuss activities, and work on projects. Some clubs may find <strong>web</strong><em>Café</em> to be more appropriate for use by officers for planning, rather than a resource for the general membership. All communication of upcoming events should be done through the </font><a href="http://spike.wharton.upenn.edu/calendar" target="_blank"><font size="2">SPIKE Calendar</font></a><font size="2">, not through <strong>web</strong><em>Café</em>.</font></p>
<p><font size="2">To submit a request for consideration of adding a new non-course-related <strong>web</strong><em>Café</em> room, please e-mail to </font><a href="mailto:webcafe@wharton.upenn.edu"><font size="2">webcafe@wharton.upenn.edu</font></a><font size="2"> (or submit a ticket at our home page's Help & Support area) with the following information:</font></p>
<ul>
<li><font size="2">A brief description of your WGA status, or a similar statement explaining your group's status as a known MBA student organization (conferences: are you considered </font><a href="http://spike.wharton.upenn.edu/mbaprogram/conferences/Confs_Main_Page.cfm" target="_blank"><font size="2">chartered</font></a><font size="2"> by the WGA and MBA Program Office?)<br />
</font></li>
<li><font size="2">A title for use in the room name <br />
</font></li>
<li><font size="2">A suggested abbreviation (based on the title) for use in the room URL<br />
</font></li>
<li><font size="2">Short e-mail address (not lifelong e-mail address) of the students who will be responsible for coordinating the eRoom; this can be you, or the appropriate responsible officer(s)<br />
</font></li>
<li><font size="2">For MBA organization rooms: Whether this room should be restricted to group members only (preferred), or accessible to all current MBA students.<br />
<br />
If you choose "all current MBA students," we need a brief statement justifying why broad collaborative access is needed (unacceptable justifications include promoting an upcoming event, signups, "transparency" or avoiding spending time on member list maintenance). For promoting events we recommend using the <strong>submit an event</strong> link at the </font><a href="http://spike.wharton.upenn.edu/calendar" target="_blank"><font size="2">SPIKE Calendar</font></a><font size="2"> (use of SPIKE Calendar is required for events in Wharton buildings). <br />
<br />
IMPORTANT NOTE: by choosing "all current MBA students" you will add to the length of each MBA student's My eRooms page. They might not appreciate that! Also, if you choose "all current MBA students" you are limited to no more than 350 additional users among the faculty and other types of current students. There is no way to include all undergraduate students in a <strong>web</strong><em>Café</em> room.</font> </li>
</ul>
<p><font size="2">If you can operate within all of the guidelines described above, feel free to send the requested information so that Wharton Computing can review your application. Use the "Ask the <strong>web</strong><em>Café</em> Team" tab in Help & Support or </font><a href="mailto:webcafe@wharton.upenn.edu"><font size="2">e-mail us</font></a><font size="2">.</font></p>
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