webCafé Help & Support

<p>How do I add a user to a <STRONG>web</STRONG><EM>Café</EM> room that I coordinate?</p><p><span id="bodyfont" style="font-family:Verdana; font-size: 10pt;"><p>Instructors of a course <strong>web</strong><em>Café</em> room, as well as coordinators of non-course rooms, can add any user with a Wharton computing account to the room's member list.  Here's how:</p> <ul> <li>In the top-level folder of the room, click <span style="background-color: rgb(204,204,204)">members</span> to go to the member list. At the top of the list you'll find an <span style="background-color: rgb(204,204,204)">add</span> button. Click <span style="background-color: rgb(204,204,204)">add</span> to go to the Choose Members screen.<br /> <br /> <li>You'll see a <strong>Search for:</strong> box.  In that box, type part or all of the last name of any Wharton user, then press the <span style="background-color: rgb(204,204,204)">find</span> button.  (You have to press button -- unfortunately it won't work if you simply type a name and then press the Enter key.) <ul> <li><strong><em>NOTE</em></strong>: This must be a user with an active Wharton computing account. <strong>web</strong><em>Café</em> is licensed only for current members of the Wharton community, not for Penn in general or for alumni. Contact the <strong>web</strong><em>Café </em>team about this only in the case of someone involved in teaching.<br /> <br /> </li> </ul> <li>After pressing <span style="background-color: rgb(204,204,204)">find</span>, a list of users who match the entered name will be shown.  Tips:<br /> <br /> <ul> <li>The Wharton username of each matched user will be shown in the <em>login name </em>column of the list.<br /> <br /> <li>If you entered just part of a name (for example, just the first letter of a last name), you may find that the user you are looking for does not appear in the first 250 names listed under Choose Members.  If that is the case, click one of the buttons above the listed names to go to the next page of users.<br /> <br /> <li>If you prefer to search by first name, Wharton username or email address, click the <font style="background-color: #cccccc">more options</font> button.<br /> <br /> <li>The additional search boxes which appear after you click the <font style="background-color: #cccccc">more options</font> buttons also provide a way to search for several users at once.<br /> <br /> If you already have a list of Wharton usernames separated by semicolons, you may copy and paste the list into the <em>Login name </em>box shown after the <font style="background-color: #cccccc">more options</font> button is pressed.<br /> <br /> The <em>Email </em>box will work similiarly with a semicolon-separated list of Wharton short email addresses, provided that all addresses end in @wharton.upenn.edu without any servers, lifelong usernames, etc.<br /> <br /> </li> </ul> <li>Once you have found the user in the list of matched users, check the checkbox shown to the left of his/her name.<br /> <br /> <li>You may repeat the above four steps for other users that you wish to add to the same Role in this room (see two steps below for more on Roles).  The system will remember the user checkboxes which you have already checked, so it's OK to do several searches in a row.<br />   (<strong><em>NOTE</em></strong>: Please do not try to search for or add any Groups.)<br /> <br /> <li>When you are done checking off user checkboxes, press the <font style="background-color: #cccccc">OK</font> button near the top of the screen.<br /> <br /> <li>You'll be prompted to give the selected user(s) a Role. Choose "Instructor", "Teaching Assistants", "Coordinators," "Staff", "Students", "Participants," etc., as appropriate.  Non-course rooms do not have the course-related roles.  "Coordinators", "Instructor", "Staff" and "Teaching Assistants" will have access to change or delete any file and to change membership, so take special care when assigning one of those roles.  <br /> <br /> After making a role choice, press <font style="background-color: #cccccc">OK</font>. </li> </ul> <p>You should now see the room member list again; the users you checked off in the above steps will now be shown in the list.</p> </span></p><h3>Alternate Questions/Keywords</h3><p></p><br><br><br><br><a target='_new' href='http://www.parature.com' style='font-family:Verdana;font-size:10px;color:999999;'>Help Desk and Customer Support Software by Parature</a>