<![CDATA[<p>How can I request a <STRONG>web</STRONG><EM>Café</EM> room for a Wharton course?</p><p><span id="bodyfont" style="font-family:Verdana; font-size: 10pt;"><p>We are happy to provide <strong>web</strong><em>Café</em> rooms for courses that are part of academic Wharton programs in which the students are eligible for Wharton computing accounts as a result of enrollment in a section via the University <a href="http://www.upenn.edu/registrar/" target="_blank">Registrar</a>. A request for a course <strong>web</strong><em>Café</em> room must come either from one of the instructors of the course, or from a member of an instructor's teaching team or support staff on behalf of that instructor. A student taking a course may not request <strong>web</strong><em>Café</em> for that course.</p>
<p>If you would like to use <strong>web</strong><em>Café</em> in an MBA Program for Executives (MBA Exec, formerly known as WEMBA) course, please first contact the MBA Program for Executives office for the program in which you will be teaching (East or West Coast); they need to ask you some questions prior to the <strong>web</strong><em>Café</em> request being placed, which they can do for you.<br />
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If you would like to have an eRoom for an Aresty Institute of Executive Education seminar, please contact <a href="mailto:execedhelp@wharton.upenn.edu">execedhelp@wharton.upenn.edu</a>. The Aresty Institute uses the facultyCafé eRoom server, which is managed by a different team.<br />
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Otherwise, to request a <strong>web</strong><em>Café</em> room for your course in any other Wharton curriculum, please write to <a href="mailto:webcafe@wharton.upenn.edu">webcafe@wharton.upenn.edu</a> (or submit a Ticket on this site) with the following information:</p>
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<li><em><strong>A.</strong> </em>The department, course and section numbers within a particular semester that apply to this course (it is possible for a single <strong>web</strong><em>Café</em> room to be shared by multiple sections)<br />
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<li><em><strong>B.</strong> </em>Whether a "fresh" course room should be provided (no need to specify this, as it's the default), or whether the configuration and/or contents of one of your course <strong>web</strong><em>Café</em> rooms from a prior semester should be copied or reused. The words shown in boldface below are quick "shorthand" ways to describe what you would like done:<br />
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<li>The default option is a "fresh" room based on the <a href="http://webcafe.wharton.upenn.edu/guide/newcourse.html#Overview" target="_blank">standard template</a>. Most Wharton faculty start with a default course room, especially when they have not taught this course in the past. Individual files can still be copied or moved from previous course rooms on an individual basis, as needed, or can be uploaded from other sources. Also, feel free to specify any <a href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=1145" target="support">custom course tools</a> you want included with setup of a fresh room.<br />
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<li><strong>Same as last time </strong>means that the configuration of the newly requested <strong>web</strong><em>Café</em> room, including <a href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=1145" target="support">custom course tools</a>, should resemble one you used when you most recently taught the same course previously; please tell us which older room to use as a model. With this option we don't copy any previous files, but standard areas (e.g. Discussions) and custom course tools are set up the same way as in your earlier course.<br />
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<li><strong>Copied</strong> means that the new room will start with a copy of teaching files (except course media, such as videos or podcasts) in every folder from a room for a past course; please specify the course and term or send the URL of the older room to be copied. usually won't include announcements and student postings, but feel free to specify inclusion of those if needed. We'll also include the same configuration and any custom course tools used in the older "source" room.<br />
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<li><strong>Reused </strong>means that an old room will be immediately closed to past students regardless of the standard <a href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=151" target="support">grace period</a>, with announcements and student postings cleared. Please specify the course and term or send the URL of the older room to be reused. The old room's URL and title will be updated to reflect a new semester. <em>Note:</em> Any linked course media (videos, podcasts) should be re-requested through <a href="mailto:class-tech@wharton.upenn.edu">Public Technology</a> if they are needed for the new term.<br />
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<em>Suggestion: </em>When file copying is desired, we recommend the <strong>Copied </strong>option rather than <strong>Reused</strong>, especially when the same teaching team offers the course every successive term. This way you will receive fewer questions from students who recently took your course and are seeking restored access.<br />
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<li><em><strong>C.</strong> </em>The name and e-mail address of any co-instructors, TAs or other staff who initially need access. These can be specified later if they are not yet known, or you may add them on your own if they have Wharton computing accounts.<br />
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For administrative staff we do ask that course room membership be tied to planned activities in the <strong>web</strong><em>Café</em> collaborative space, rather than "nice to have / might possibly use it." Also, there's no need to specify computing support staff members or (for MBA<em> </em>Exec) program office access, as that is done automatically.<br />
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<em><strong>IMPORTANT NOTE: </strong></em>By default with <strong>web</strong><em>Café </em>Classic, teaching assistants will have access to your Instructor Folder, which is otherwise hidden from students. If you prefer that your teaching assistants should <em>not </em>have instructor-equivalent access -- for example, if your TAs are in the same academic program as the enrolled students and do not need to work with you in <strong>web</strong><em>Café </em>on grading or course content -- please mention that in your request. </li>
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<p>Note that Wharton computing accounts are required in order to access <strong>web</strong><em>Café</em>. Your enrolled non-Wharton students may obtain an account, starting approximately one week before the first day of the class, at:</p>
<p><a href="http://accounts.wharton.upenn.edu/" target="_blank">http://accounts.wharton.upenn.edu</a></p>
<p>Your Wharton students will already have the necessary account; students who have taken a Wharton course recently may already have this account but may need to contact <a href="http://spike.wharton.upenn.edu/consult" target="_blank">Wharton Computing Student Support</a> to keep it active.</p>
<p>We do need to hear from the instructor or teaching team for each semester in which they want to use <strong>web</strong><em>Café</em>. Unfortunately, it's not possible for anyone to place a "standing order" for automatic course room setup in future terms. This is in part because of the timing for when academic coordinators and program managers work with the Registrar's systems, and also so that our team can continue to advise you on new features, procedure changes, and the capability of having multiple course sections share a single site.</p>
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