<![CDATA[<p>How do the administrative features of the Team Signup tool work?</p><p><FONT size=2>
<P>Our Team Signup tool provides "self-service": you don't need to do anything special for students to be able to join a team. The onscreen instructions, as well as this <A href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=1238" target=support>Help & Support/FAQs</A> article, can help students with signing up. However, you can use features of Team Signup to e-mail students, change membership or limits on individual team, or close the signup process.</P>
<P><B>Administrative menu</B>:<BR>This menu is accessible when an instructor or TA clicks the <SPAN style="BACKGROUND-COLOR: #cccccc">join or change teams</SPAN> button, and it has the following options: </P>
<UL>
<LI><I>Refresh team folder memberships</I>:<BR>Use this after you make changes to the team rows (described below). Doing this will also refresh the "click to email" links shown for each team in the list and will show you a list of students who have <I><B>not </B></I>signed up for teams. At the bottom of the list, you'll find a link that can help you send an e-mail reminder to the not-yet-signed-up students.<BR>
<LI><I>Demonstrate the Team Signup process</I>:<BR>Use this to see what a student sees during the signup process, or even to demonstrate it in class.<BR>
<LI><I>Close Team Signup</I>:<BR>This sets the list of teams to "read-only", preventing any signups or changes. If you close signups, that will change the administrative menu to include an "Open or re-open Team Signup" option.</LI></UL>
<P><STRONG>Changing Team Size or Members:</STRONG><BR>To change a team's membership or its maximum number of members, click the pencil-point button shown to the left of the team's name. The next screen that comes up, "Edit Entry," will have a "pick members" button for checking off team members by name, as well as an entry field for changing the "Max. Members" limit. Press <SPAN style="BACKGROUND-COLOR: #cccccc">OK</SPAN> to completely save your changes to this entry. After you are done editing entries, return to the roster, click the <SPAN style="BACKGROUND-COLOR: #cccccc">join or change teams</SPAN> button and choose to do a "Refresh."</P>
<P><STRONG>Adding a team:<BR></STRONG>You can create an additional team if needed. First, click the pencil-point to edit any existing team in the Roster, then click the <SPAN class=uibutton><STRONG>add another</STRONG></SPAN> button. Specify the new team's name and any members (if known); change the "Max. Members" if required, then press <SPAN style="BACKGROUND-COLOR: #cccccc">OK</SPAN>. Click the <SPAN style="BACKGROUND-COLOR: #cccccc">join or change teams</SPAN> button and choose to do a "Refresh."</P>
<P><STRONG>Removing a team:</STRONG></P>
<UL>
<LI>First, remove any members from the unwanted team. We recommend alerting these students so that they will know they must join a new team.<BR></LI>
<LI>Next, Turn off the "read only" access control setting on the folder containing the Roster (steps are in <A href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=607" target=_blank>this article</A>), <STRONG>and then delete the unwanted team's folder</STRONG> (very important). <BR></LI>
<LI>Reapply the "read only" access control setting on the folder containing the Roster so that students do not try to create an arbitrary folder (again, steps are in <A href="http://supportcenteronline.com/ics/support/default.asp?deptID=658&task=knowledge&questionID=607" target=_blank>this article</A>).<BR></LI>
<LI>Finally, in the Roster check off the checkbox for the unwanted team row and click the <SPAN style="BACKGROUND-COLOR: #cccccc">delete</SPAN> button; you'll be asked to confirm the deletion. <BR></LI></UL>
<P><STRONG>Sending e-mail to a team:<BR></STRONG>Once teams have formed, you can click on the team's name in the Roster (in Netscape or Mozilla this is a Ctrl-click). This will preaddress a mail form in your browser's default e-mail application.</P>
<P><STRONG>Showing additional information in the roster for each team:</STRONG><BR>If you need to show an additional column of information in the signup list, such as the TA assigned to a team or a due date, please contact the <STRONG>web</STRONG><EM>Café</EM> Team. One limitation of an extra column is that there is no way to allow students to fill in or suggest a project topic using the Roster. If you like, you can ask students to post topic names or suggestions in the Comments area of their team folder.</P>
<P><STRONG>Exporting team lists to Excel:<BR></STRONG>The <STRONG>export</STRONG> button at the bottom of each Roster can be used to transfer the team names and member e-mail links to a comma-separated values (.CSV) file. For this purpose the export option, "Export rich text as HTML," should have its checkbox checked. After confirming that checkbox by pressing <STRONG>OK</STRONG>, you will be presented with a link to download the .CSV file.</P></FONT></p><h3>Alternate Questions/Keywords</h3><p></p><br><br><br><br><a target='_new' href='http://www.parature.com' style='font-family:Verdana;font-size:10px;color:999999;'>Help Desk and Customer Support Software by Parature</a>]]>